This document is owned and managed by Logan City Council and refers to the selection criteria and terms and conditions required of vendors applying to attend the 2025 Logan Eco Action Festival (LEAF).

It is important to note that by submitting an expression of interest for any Logan City Council event, this does not guarantee acceptance to the event. Due to receiving a high number of applications, and there being a number of selection criteria that must be met, we are unable to accept all applications. 

Provided that your expression of interest is completed in full, before the closing date and all relevant documentation is provided, you will be assessed using the following guidelines and requirements. 

For any enquiries regarding this document or its contents, please contact the Events team via events@logan.qld.gov.au or 07 3412 4911.

Selection Criteria 

Applicants must: 

1. Have an Australian Business Number (ABN).
2. Have current public liability insurance of at least $20 million. Please note that you will be required to provide a copy of your Certificate of Currency.
3. Have no outstanding debts with Council. This may include, but is not limited to, late payment for rates and or fines, outstanding vendor site fees, etc.  
4. If applicable, a current Mobile Food Licence that is accepted by the Logan City Council, Environmental Health team (food vendors only). 
5. Ability to fulfil all other compliance regulations.

Guidelines 

Applications will also be assessed against the following guidelines. 

1. The locality* of the vendor. 
2. The level of competition within a singular product category will be monitored to ensure we do not inundate the event, in addition to not pose competition to businesses near the event site.
3. The vendor is suitably aligned to the event and meets the expectations of event patrons.
4. The size and requirements of the vendor can be accommodated at the event site.
5. The vendor’s social media following and active engagement with their profiles.
6. Product popularity and requests from the public.
7. Applications from organisations associated with
   1. Activities detrimental to our community or environment.
   2. Any political activity that could be perceived as benefiting a political party or political campaign.
   3. Organisations in conflict with Council and its brand positioning and values.
   4. Illegal activity.
   5. Adult products and services.
   6. Cigarettes/tobacco (as directed by Commonwealth Government legislation)
   7. Gambling products and services
   8. Unmitigated risk to animal welfare, or where there are no animal welfare guidelines
   9. Organisations involved in activities or issues not considered by the general community to be appropriate.
   10. Any activities or issues likely to have a conflict of interest or may bring Council into disrepute.

Fee Structure

If you are accepted into Sustainability Street, please see above fees plus the below additional fee as this space is prime event space.

Food vendors

Logan City Council internal branches

Please note that these prices are exclusive of GST.

Terms and Conditions

By accepting a placement in any of the Logan City Council events you are agreeing to our Terms and Conditions.  Please take the time to read this carefully as rules and regulations are guided by this content.

Conditions of entry to Council events

To ensure all attendees have an enjoyable experience at Logan City Council events, the following conditions of entry apply:

1. Children are to always be supervised by a parent or guardian.
2. All visitors must comply with onsite signage and directions from security officers.
3. No littering or damaging property.
4. No animals are allowed on the event site, except for assistance dogs. This excludes activities pre-approved by Council.
5. No alcohol is to be brought onto the event site.
6. Smoking is only permitted in signed areas.
7. Conduct causing a public nuisance is not permitted and may result in exclusion.
8. All activity including selling, hawking, promotion or distribution of material must be approved by Council.
9. No religious or political activity is allowed. This includes the display, promotion and/or distribution of materials.
10. Logan City Council will be photographing and/or videoing this event. By entering the event site, you are providing an implied photo/film consent to Council to use your image for promotional purposes. If you do not want your image recorded or published, please notify our photographer, videographer, or a Logan City Council staff member as soon as possible.
11. Any venue specific conditions of entry must also be followed.
12. No prohibited and dangerous items. These items include:
    1. Weapons of any kind
    2. Laser pointers, large flashlights or torches
    3. Fireworks
    4. Bikes, scooters, and skateboards
    5. Unsealed beverages (empty bottles are encouraged for water refills)
    6. Glass bottles and containers
    7. Personal marquees (small domed shade structures are permitted)
    8. Large flashlights and torches
    9. Balloons and other helium items
    10. Studded fashion items
    11. Any other items considered to be harmful to others.
    12. Council may add items to the prohibited list as required.

Expressing interest

1. To register your interest for a site at LEAF, you must complete and submit the online expression of interest form via the SmartyGrants platform, within the expression of interest period. No late applications will be accepted.
2. Expressing your interest does not guarantee acceptance to LEAF. We cannot accept all applications received.
3. By submitting an application form, you authorise Logan City Council to use any photography and/or videography taken of your site, including images of your products and staff, for any publicity purposes.
4. Site bookings will be confirmed once payment has been received. Payment to be made in accordance to invoice terms.

Health and safety

5. All food truck vehicles must have a current roadworthy or safety certificate for the duration of the event.
6. All leads, hoses or other trip hazards must be suitably covered to prevent trips and accidents.
7. All marquees must be adequately weighted to ensure no movement, especially during heavy winds. All weights are to be clearly marked and visible to the public to prevent hazards.
8. Warning signs are to be posted on all hazards.
9. Any personal protective clothing required for the activity must be worn at all times.
10. All emergency entry and exit points must always remain unobstructed by vendors and their vehicles.
11. All site holders must be aware of the location of First Aid and all emergency procedures for the event.
12. The onus is on the site holder to notify and report to the event organisers immediately any incidents of loss, damage or injury.
13. It is state regulation that any person, in a paid or voluntary capacity who works with children, requires a Queensland Government Blue Card. Further information can be obtained by visiting or by calling 1800 113 611.
14. Food must only be prepared in accordance with Logan City Council's food standards.
15. Site holders and all staff working within a site must be trained on safe working procedures.

Power, gas and electricity requirements

16. Food vendors operating with gas may be subject to a spot check to ensure all details advised in their gas safety checklist are correct and adhered to. If a food vendors gas set up is deemed unsuitable and is unable to be rectified, Logan City Council staff will shut down the food vendor and ask them to leave the event site when safe to do so. In these circumstances, Logan City Council will not be required to return any site fees. All site fees will be forfeited by the food vendor when being asked to leave an event site.
17. All vendors operating with gas will be required to complete & submit a Gas safety checklist a minimum of 14 days prior to the event. If your gas safety checklist is incomplete or deemed unsuitable by Council staff, food vendors will be required to fix the errors and resubmit prior to being accepted onto the event site.
18. Vendors will be required to supply a current Gas System Compliance Certificate prior to acceptance at the event, if applicable. In Queensland, all gas appliances must be approved for supply, installation and use. If you are operating at an event and the appliance is not approved, you will be requested by the organiser or an inspector to cease operations.
19. All sites are unpowered. Should you require power you will need to advise the Logan City Council Events team who will provide power for you for an additional fee. No vendors will be permitted to have their own power as we reconcile power usage to carbon offset the event, using biofuel generators.
20. All electrical leads and equipment must be tagged and tested within 12 months of the event date and must have current tags showing. Any lead that does not have an up-to-date tag will be removed by the event organisers on the day of operation.
21. Under the Fire Safety Regulation 2008, where a site uses a gas or electrical appliance to cook or heat food, it is required to have a fire extinguisher for that class of fire and where a site uses oils or fats it is required to have a fire blanket. The extinguishers and fire blankets must have an inspection tag attached showing the last test (every six months) and a sign showing the location of the equipment within the site.

Environmental commitment

As a further commitment to reducing the environmental impacts of the festival, vendors must commit to following our minimum sustainability standards. Any vendor found to be breaching any of these standards will be required to cease operation until the breach has been rectified. Vendors must:

22. Eliminate or minimise packaging on products wherever possible.
23. All single use plastics are prohibited onsite (this includes bottles, product packaging, cups, straws, serve ware, bags and utensils). Event organisers will have a hydration station on site to refill water bottles.
24. Not have balloons for sale, give away or for decorative purposes.
25. Use recycled or compostable material for all promotional material.
26. Separate your waste, compost and recycling into bins provided by event organisers.
27. Only use products that are sourced ethically and locally (if applicable).

Cancellations

28. All cancellations of site bookings must be received via email to no later than 14 days out from the event otherwise you will forfeit your full fees.  
29. Should Logan City Council find it necessary to cancel or postpone the event, vendors will be notified in writing as soon as practical. Logan City Council shall not be liable to the vendor for any compensation whether on the grounds of loss of profits or otherwise in respect of such cancellation. Sites paid in advance will be refunded.
30. Logan City Council reserve the right to cancel this agreement and to retain all monies paid if there is, in the opinion of the Logan City Council, an infringement of any of the foregoing conditions and/or if the site holder does not occupy their space for the agreed upon duration of the event.

Operations

31. All equipment and activity materials are the responsibility of the vendor. Logan City Council will only allocate a space and will not provide equipment such as marquees, tables, chairs, etc, unless otherwise stated. All equipment brought into the event is the full responsibility of the site holder. This includes signage, marquees, lighting, extension cords, appliances, tables, and chairs etc.
32. Logan City Council shall not be held liable for the loss or damage to the site holder's property while at any site for any reason whatsoever involving the negligence of Logan City Council or its employees, representatives or agents.Logan City Council takes no responsibility for equipment failure at the event or within your site.
33. Site holders must ensure that people working in their stall site follow the terms and conditions outlined in this agreement. Site holders are responsible and liable for the actions of their staff, workers and volunteers.
34. Site holders must not sell or promote any items that have an age restriction. No alcohol, tobacco or other restricted products are to be sold at the events. The event organiser reserves the right to restrict and/or prohibit the sale or promotion of any items.
35. The allocated site is to be used solely for the purpose specified herein. No sub-letting will be permitted without the written permission of Logan City Council. Gambling and/or disposing of any article by lot or chance, particularly with a political, religious nature is strictly prohibited. No unauthorised selling, canvassing, hawking or distribution of printed or other matter will be permitted outside the area contracted.
36. There is no guarantee of volume of sales or public attendance, and no refund will be made due to poor sales because of weather or lack of public attendance.
37. The applicant agrees to operate their stall for the duration of the event operational times, unless alternate operating hours have been negotiated with the event organiser.
38. All sites are to be erected and functional at least one hour prior to the event operation time as stated on the application form or as confirmed in the site confirmation communications.
39. Dismantling of site may only occur after the event operation time and when the event organiser has deemed it safe to do so. No vendors will be permitted to vacate the site until the end of the event.
40. Vehicle access at the event site will only be permitted outside of the event operating times. For the safety of patrons, contractors and staff, all vehicles must vacate the event site no later than one hour before the event is scheduled to start. Any vehicles requiring access to the event site outside of operating times must consult with the event organisers prior and must abide by the event procedures.
41. Logan City Council have the power to remove any article, sign, picture or printed matter or stop any undue noise created by a site holder, which, in their opinion may cause offence to the public or impede the reputation of Logan City Council and/or the event brand.
42. The site area is to be kept clean and tidy during the event. All food sites operating on non-grassed ground must provide adequate floor covering to contain any spills that clearly covers the dimensions of the allocated area. Site holders must leave their allocated area in a clean and tidy state, removing any litter, spills, by-products, or equipment from their activities. Should the site be damaged or require further cleaning or removal of waste at the conclusion of the event, this expense will be passed onto the site holder.
43. Vendors must adhere to the Queensland Government single-use plastics ban therefore are not permitted to see any single-use plastic items at their stall.

Respect and manners

44. All site holder and their staff must conduct themselves in a polite and respectful manner when dealing with patrons, staff and other contractors and must not use offensive language or become involved in any incidents that will bring Logan City Council into disrepute.
45. All vendors expressing their interest in attending any Logan City Council event must conduct themselves in a professional and polite manner, once outcomes have been delivered. Anyone who conducts themselves disrespectfully or behaves in an unreasonable manner may receive a warning or be blacklisted from further events.
46. Confirmed site holders are required to act in a professional manner and be honourable representatives of Logan City Council.  Bringing the event into disrepute, negatively influencing the public, customers or fellow stallholders, behaving in a negative way towards the operator or not adhering to instruction given by the event organiser is not acceptable and may result in stallholder removal from the event and banned from future attendance.
47. The Logan City Council has the right to determine whether a breach to its terms and conditions has been made. The party responsible for the breach must immediately rectify or cease any unauthorised activity. Non-compliance will lead to immediate suspension and or expulsion from Logan City Council events. In this case the stallholder will not be entitled to a refund, or any part, of the cost of their stall. No correspondence will be entered into in this regard.
48. All decisions on stall allocation made by the Logan City Council event organisers are final and no correspondence will not be entered into in this regard.

Consequences

Should a vendor fail to abide by any of the terms and conditions apply, consequences may occur. Consequences may include, but are not limited to, having a 6 to 12 month ban across Logan City Council events or becoming indefinitely blacklisted across at Logan City Council hosted events. 

Definitions

Locality - The Locality of a vendor refers to their place of residence and/or the Local Government Area in which the food vendors Food Licence is from. If the Vendor is based within Logan or holds their Food Licence with the Logan City Council, their application is to be seen more favourably noting that all other selection criteria is met.